A Parish Meeting will be held in the Hempton Memorial Hall on Friday 2nd August at 7 pm. Members of the public are encouraged to attend to reconstitute the Parish Council.
Agenda
1. Welcome and to receive apologies for absence
2. To receive declarations of interest in items on the agenda and consider requests for dispensations
3. To approve the minutes of meeting held on 27 September 2023 and not the inquorate meeting of 17 January 2024
4. To note the current status of the Parish Council and seek candidates to be co-opted.
5. To agree the appointment of a temporary Parish Clerk
6. Open forum for public participation: An opportunity to hear from members of the public
7. To receive reports from County and District Councillors, if attending
8. To receive updates from Council Members
8. Open spaces
9. Planning matters
10. Financial matters
10.1 To approve new signatories for the bank accounts.
11. To consider and discuss correspondence received
13. To acknowledge Parish Councillors resignation
14. Receive items for next agenda and note the date of the next meeting
MEETINGS CALENDAR
Meeting Dates for 2024
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17 January
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March
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May
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Friday 2nd August at 7pm in the Memorial Hall
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September
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November
The Role of the Clerk
The Clerk is the ‘Proper Officer’ of the Council who is responsible for the smooth running of the Council’s business. He/she is the first point of contact for the Council and all correspondence comes to the Clerk.
Responsibility for implementing the decisions of the Council rests with the Clerk along with giving professional guidance where necessary whilst remaining neutral and discrete. The Clerk is also responsible for financial management.
The Clerk prepares, circulates and displays agendas in public places. She/he signs notices and summonses with a list of business to be transacted but does not have the power to fix the meetings of the Council. The Clerk is required to attend meetings, take minutes, keep Council minutes in a book and hold other documents.
A member of the Council may be appointed as Clerk without remuneration but nowadays it is more usual to appoint someone who is not a councillor to be paid for the work they undertake.
